Be curious.


Executive Assistant


Job Description
  • Responsible for multiple calendar management, submission of weekly timesheets, expense & medical claims for the Partners / Principals.
  • Organise and coordinate international travel arrangements, hotel bookings including visa applications for the Partners/Principals
  • Communicate with internal divisions and external clients and institutions including liaising with government agencies as needed.
  • Provide support to IT on the configuration of laptops as well as assigning laptops & mobile devices for new hires .
  • Provide support to HR on the onboarding/offboarding process including EP applications
  • Provide backup support to other Executive Assistants as needed.
  • Handle overall admin matters such as pantry orders, name card orders, issue access cards; office equipment, distribute incoming mails and review and check invoices and follow up as needed.
  • Provide support to Consultants on travel advisory/arrangements (visa/flights/immigration requirements), as needed.
  • Manage, coordinate, and support special projects as needed
  • Provide administrative support for project proposals (Filing/Binding) and conduct follow-up.
  • Support in creating periodic reports as required from local or corporate headquarter’s requests (as needed).
  • Organize and prepare meetings/conferences (internal/external).
  • Any other duties assigned by Management as needed.


  • Administrative training (or university degree) and at least 3-5 years of job-related experience, ideally as assistant to an executive manager or senior management.
  • Fluency in speaking and writing English and a local language.
  • Able to work in an independent and confident manner to manage confidential matters.
  • Team and service oriented.
  • Candidate ideally must be diplomatic, agile, perceptive and has a positive attitude.
  • Good interpersonal skills as well as the ability to interact effectively with all levels of staff and external stakeholders
  • Singaporean citizen.

Additional Information

Are you a game changer and want to shape the future with us?

Apply Now
  • Please submit a CV with expected salary for our consideration. 
  • This is an onsite role as such office presence is required daily.
Portrait of Dheepan Pranthaman
Penthouse, Menara AIA Sentral, 30 Jalan Sultan Ismail
50250 Kuala Lumpur
+60 19629-1320

Data protection
Protecting your personal data and complying with relevant data protection legislation is something we take very seriously. Before applying, please consult our Privacy Policy for detailed information on how we process your application and personal data as well as your rights under the relevant data protection legislation.

Technical support
In case of any technical issues or problems submitting your application please contact: Dennis Reck (+49 89 9230-9127) or Lara Zolnai (+49 89 9230-8457).