Executive Assistant

• Responsible for multiple calendar management, submission of weekly timesheets, expense & medical claims for the Partners / Principals.
• Organise and coordinate international travel arrangements, hotel bookings including visa applications for the Partners/Principals
• Communicate with internal divisions and external clients and institutions including liaising with government agencies as needed.
• Provide support to IT on the configuration of laptops as well as assigning laptops & mobile devices for new hires .
• Provide support to HR on the onboarding/offboarding process including EP applications
• Provide backup support to other Executive Assistants as needed.
• Handle overall admin matters such as pantry orders, name card orders, issue access cards; office equipment, distribute incoming mails and review and check invoices and follow up as needed.
• Provide support to Consultants on travel advisory/arrangements (visa/flights/immigration requirements), as needed.
• Manage, coordinate, and support special projects as needed
• Provide administrative support for project proposals (Filing/Binding) and conduct follow-up.
• Support in creating periodic reports as required from local or corporate headquarter’s requests (as needed).
• Organize and prepare meetings/conferences (internal/external).
• Any other duties assigned by Management as needed.

Qualifications

• Administrative training (or university degree) and at least 3-5 years of job-related experience, ideally as assistant to an executive manager or senior management.
• Fluency in speaking and writing English and a local language.
• Able to work in an independent and confident manner to manage confidential matters.
• Team and service oriented.
• Candidate ideally must be diplomatic, agile, perceptive and has a positive attitude.
• Good interpersonal skills as well as the ability to interact effectively with all levels of staff and external stakeholders
• Singaporean citizen.

Additional Information

• Please submit a CV with expected salary for our consideration. 
• This is an onsite role as such office presence is required daily.