Senior Personal Assistant

• Local team leadership support; support to the Australian partner & principal team on work related personal administration e.g. calendar management, timesheet management, expense management, travel management
• Client project & proposal support; support to leadership team and project teams e.g. proposal preparation, proposal template management, project client meeting scheduling
• Business development support; provision of support to the local leadership team on business development management e.g. client planning, client relationship planning, pipeline updates & status reporting, CRM management, sector planning
• Marketing support; support to leadership & marketing team on client marketing activity e.g. planning & execution of outreach, client communications, events
• Staffing support; support to leadership & staffing team on availability & utilization of team, allocation of local team on business development
• Finance support;  support to leadership & finance team on management of job set up, billing, invoicing, and management of arrears
• Recruitment support; support to leadership & HR team in management of candidate pipeline, scheduling of interviews, co-ordination of feedback, onboarding of candidates including orientation & provision of equipment
• Knowledge management; management of local team documentation, capture & structure of sector, client material, proposals etc.
• Team administration; travel advisory/arrangements (visa/flights/immigration requirements), as needed, team event & team meeting planning, team update communications.
• Office administration; local management of office real estate provider relationship including service requests, billing, and support to finance & real estate teams in office re-location/expansion
• Special projects; Manage, coordinate, and support special projects as needed.

Qualifications

• A diploma/degree training with at least 8 years of relevant experience as an executive assistant in a consulting or professional services organisation.
• Must be proactive, meticulous, organized and able to work in a fast-paced/dynamic environment, including having the flexibility to adjust and react to changing priorities.
• Good interpersonal skills as well as the ability to interact effectively with all levels of staff and external stakeholders.
• The ability to work effectively, independently and be hands-on to handle multiple stakeholders.
• Excellent communication and inter-personal skills, comfortable to work across borders with a global admin team to organise schedules and meetings and be service-oriented.
• High response rate to emails, messages, and other mode of communications.
• Diplomatic, agile, perceptive and has a positive attitude.
• Job requires physical presence on-site in office.

Additional Information

If you are a passionate team player, you will be a perfect fit for us.